SENATE BILL NO. 318 February 17, 1999, Introduced by Senators STEIL, CHERRY, SCHWARZ, HOFFMAN and YOUNG and referred to the Committee on Government Operations. A bill to amend 1976 PA 442, entitled "Freedom of information act," by amending section 13 (MCL 15.243), as amended by 1996 PA 553. THE PEOPLE OF THE STATE OF MICHIGAN ENACT: 1 Sec. 13. (1) A public body SHALL EXEMPT FROM DISCLOSURE AN 2 INDIVIDUAL'S SOCIAL SECURITY NUMBER THAT IS CONTAINED IN A PUBLIC 3 RECORD. ADDITIONALLY, A PUBLIC BODY may exempt from disclosure 4 as a public record under this act: 5 (a) Information of a personal nature where the public dis- 6 closure of the information would constitute a clearly unwarranted 7 invasion of an individual's privacy. 8 (b) Investigating records compiled for law enforcement pur- 9 poses, but only to the extent that disclosure as a public record 10 would do any of the following: 02375'99 DMS 2 1 (i) Interfere with law enforcement proceedings. 2 (ii) Deprive a person of the right to a fair trial or 3 impartial administrative adjudication. 4 (iii) Constitute an unwarranted invasion of personal 5 privacy. 6 (iv) Disclose the identity of a confidential source, or if 7 the record is compiled by a law enforcement agency in the course 8 of a criminal investigation, disclose confidential information 9 furnished only by a confidential source. 10 (v) Disclose law enforcement investigative techniques or 11 procedures. 12 (vi) Endanger the life or physical safety of law enforcement 13 personnel. 14 (c) A public record that if disclosed would prejudice a 15 public body's ability to maintain the physical security of custo- 16 dial or penal institutions occupied by persons arrested or con- 17 victed of a crime or admitted because of a mental disability, 18 unless the public interest in disclosure under this act outweighs 19 the public interest in nondisclosure. 20 (d) Records or information specifically described and 21 exempted from disclosure by statute. 22 (e) Information the release of which would prevent the 23 public body from complying with section 444 of subpart 4 of part 24 C of the general education provisions act, title IV of Public Law 25 90-247, 20 U.S.C. 1232g, commonly referred to as the family edu- 26 cational rights and privacy act of 1974. 02375'99 3 1 (f) A public record or information described in this section 2 that is furnished by the public body originally compiling, 3 preparing, or receiving the record or information to a public 4 officer or public body in connection with the performance of the 5 duties of that public officer or public body, if the considera- 6 tions originally giving rise to the exempt nature of the public 7 record remain applicable. 8 (g) Trade secrets or commercial or financial information 9 voluntarily provided to an agency for use in developing govern- 10 mental policy if: 11 (i) The information is submitted upon a promise of confiden- 12 tiality by the public body. 13 (ii) The promise of confidentiality is authorized by the 14 chief administrative officer of the public body or by an elected 15 official at the time the promise is made. 16 (iii) A description of the information is recorded by the 17 public body within a reasonable time after it has been submitted, 18 maintained in a central place within the public body, and made 19 available to a person upon request. This subdivision does not 20 apply to information submitted as required by law or as a condi- 21 tion of receiving a governmental contract, license, or other 22 benefit. 23 (h) Information or records subject to the attorney-client 24 privilege. 25 (i) Information or records subject to the physician-patient 26 privilege, the psychologist-patient privilege, the minister, 02375'99 4 1 priest, or Christian Science practitioner privilege, or other 2 privilege recognized by statute or court rule. 3 (j) A bid or proposal by a person to enter into a contract 4 or agreement, until the time for the public opening of bids or 5 proposals, or if a public opening is not to be conducted, until 6 the deadline for submission of bids or proposals has expired. 7 (k) Appraisals of real property to be acquired by the public 8 body until (i) an agreement is entered into; or (ii) 3 years has 9 elapsed since the making of the appraisal, unless litigation rel- 10 ative to the acquisition has not yet terminated. 11 (l) Test questions and answers, scoring keys, and other 12 examination instruments or data used to administer a license, 13 public employment, or academic examination, unless the public 14 interest in disclosure under this act outweighs the public inter- 15 est in nondisclosure. 16 (m) Medical, counseling, or psychological facts or evalu- 17 ations concerning an individual if the individual's identity 18 would be revealed by a disclosure of those facts or evaluation. 19 (n) Communications and notes within a public body or between 20 public bodies of an advisory nature to the extent that they cover 21 other than purely factual materials and are preliminary to a 22 final agency determination of policy or action. This exemption 23 does not apply unless the public body shows that in the particu- 24 lar instance the public interest in encouraging frank communica- 25 tions between officials and employees of public bodies clearly 26 outweighs the public interest in disclosure. This exemption does 27 not constitute an exemption under state law for purposes of 02375'99 5 1 section 8(h) of the open meetings act,Act No. 267 of the Public2Acts of 1976, being section 15.268 of the Michigan Compiled Laws3 1976 PA 267, MCL 15.268. As used in this subdivision, 4 "determination of policy or action" includes a determination 5 relating to collective bargaining, unless the public record is 6 otherwise required to be made available underAct No. 336 of the7Public Acts of 1947, being sections 423.201 to 423.217 of the8Michigan Compiled Laws1947 PA 336, MCL 423.201 TO 423.217. 9 (o) Records of law enforcement communication codes, or plans 10 for deployment of law enforcement personnel, that if disclosed 11 would prejudice a public body's ability to protect the public 12 safety unless the public interest in disclosure under this act 13 outweighs the public interest in nondisclosure in the particular 14 instance. 15 (p) Information that would reveal the exact location of 16 archaeological sites. The secretary of state may promulgate 17 rules pursuant to the administrative procedures act of 1969,Act18No. 306 of the Public Acts of 1969, being sections 24.201 to1924.328 of the Michigan Compiled Laws1969 PA 306, MCL 24.201 TO 20 24.328, to provide for the disclosure of the location of archaeo- 21 logical sites for purposes relating to the preservation or scien- 22 tific examination of sites. 23 (q) Testing data developed by a public body in determining 24 whether bidders' products meet the specifications for purchase of 25 those products by the public body, if disclosure of the data 26 would reveal that only 1 bidder has met the specifications. This 02375'99 6 1 subdivision does not apply after 1 year has elapsed from the time 2 the public body completes the testing. 3 (r) Academic transcripts of an institution of higher educa- 4 tion established under section 5, 6, or 7 of article VIII of the 5 state constitution of 1963, if the transcript pertains to a stu- 6 dent who is delinquent in the payment of financial obligations to 7 the institution. 8 (s) Records of any campaign committee including any commit- 9 tee that receives money from a state campaign fund. 10 (t) Unless the public interest in disclosure outweighs the 11 public interest in nondisclosure in the particular instance, 12 public records of a law enforcement agency, the release of which 13 would do any of the following: 14 (i) Identify or provide a means of identifying an informer. 15 (ii) Identify or provide a means of identifying a law 16 enforcement undercover officer or agent or a plain clothes offi- 17 cer as a law enforcement officer or agent. 18 (iii) Disclose the personal address or telephone number of 19 law enforcement officers or agents or any special skills that 20 they may have. 21 (iv) Disclose the name, address, or telephone numbers of 22 family members, relatives, children, or parents of law enforce- 23 ment officers or agents. 24 (v) Disclose operational instructions for law enforcement 25 officers or agents. 26 (vi) Reveal the contents of staff manuals provided for law 27 enforcement officers or agents. 02375'99 7 1 (vii) Endanger the life or safety of law enforcement 2 officers or agents or their families, relatives, children, par- 3 ents, or those who furnish information to law enforcement depart- 4 ments or agencies. 5 (viii) Identify or provide a means of identifying a person 6 as a law enforcement officer, agent, or informer. 7 (ix) Disclose personnel records of law enforcement 8 agencies. 9 (x) Identify or provide a means of identifying residences 10 that law enforcement agencies are requested to check in the 11 absence of their owners or tenants. 12 (u) Except as otherwise provided in this subdivision, 13 records and information pertaining to an investigation or a com- 14 pliance conference conducted by the department of consumer and 15 industry services under article 15 of the public health code, 16Act No. 368 of the Public Acts of 1978, being sections 333.1610117to 333.18838 of the Michigan Compiled Laws1978 PA 368, MCL 18 333.16101 TO 333.18838, before a complaint is issued. This sub- 19 division does not apply to records and information pertaining to 20 1 or more of the following: 21 (i) The fact that an allegation has been received and an 22 investigation is being conducted, and the date the allegation was 23 received. 24 (ii) The fact that an allegation was received by the depart- 25 ment of consumer and industry services; the fact that the depart- 26 ment of consumer and industry services did not issue a complaint 02375'99 8 1 for the allegation; and the fact that the allegation was 2 dismissed. 3 (v) Records of a public body's security measures, including 4 security plans, security codes and combinations, passwords, 5 passes, keys, and security procedures, to the extent that the 6 records relate to the ongoing security of the public body. 7 (w) Records or information relating to a civil action in 8 which the requesting party and the public body are parties. 9 (x) Information or records that would disclose the social 10 security number of any individual. 11 (y) Except as otherwise provided in this subdivision, an 12 application for the position of president of an institution of 13 higher education established under section 4, 5, or 6 of article 14 VIII of the state constitution of 1963, materials submitted with 15 such an application, letters of recommendation or references con- 16 cerning an applicant, and records or information relating to the 17 process of searching for and selecting an individual for a posi- 18 tion described in this subdivision, if the records or information 19 could be used to identify a candidate for the position. However, 20 after 1 or more individuals have been identified as finalists for 21 a position described in this subdivision, this subdivision does 22 not apply to a public record described in this subdivision, 23 except a letter of recommendation or reference, to the extent 24 that the public record relates to an individual identified as a 25 finalist for the position. 26 (2) This act does not authorize the withholding of 27 information otherwise required by law to be made available to the 02375'99 9 1 public or to a party in a contested case underAct No. 306 of2the Public Acts of 1969THE ADMINISTRATIVE PROCEDURES ACT OF 3 1969, 1969 PA 306, MCL 24.201 TO 24.328. 4 (3) Except as otherwise exempt under subsection (1), this 5 act does not authorize the withholding of a public record in the 6 possession of the executive office of the governor or lieutenant 7 governor, or an employee of either executive office, if the 8 public record is transferred to the executive office of the gov- 9 ernor or lieutenant governor, or an employee of either executive 10 office, after a request for the public record has been received 11 by a state officer, employee, agency, department, division, 12 bureau, board, commission, council, authority, or other body in 13 the executive branch of government that is subject to this act. 02375'99 Final page. 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