(1) Except as provided in subsection (2), the governing bodies of the senate and house fiscal agencies shall have access to all records of the department of corrections relating to individuals under the supervision of the department of corrections including, but not limited to, records contained in basic information reports and in the corrections management information system, the parole board information system, and any successor databases.

    (2) Records shall not be accessible under subsection (1) if the department of corrections determines that any of the following applies:

    (a) Access is restricted or prohibited by law.

    (b) Access could jeopardize an ongoing investigation.

    (c) Access could jeopardize the safety of a prisoner, employee, or other person.

    (d) Access could jeopardize the safety, custody, or security of an institution or other facility.

    (3) The records that are to be accessed, and the manner of access to those records, shall be determined under a written agreement entered into jointly between the governing board of the senate fiscal agency, the governing committee of the house fiscal agency, and the department of corrections. The agreement shall ensure the confidentiality of accessed records.